Well, now even the omission/refusal to write such a letter might get you sued. A policy that says our managers just don't write such letters is absolutely the safest. 1) the company and its managers don't identify in any way their thoughts on performance in a way that might be found prejudicial; 2) they avoid the risk of a poorly worded recommendation that could be called prejudicial; 3) they avoid having to monitor the standards and risks of such statements across possibly many managers that might write such letters absent such a rule.